You can use the Admin Dashboard to invite other tutors to your license and provide them with access. You should not invite students here, only other tutors.
Once in the Admin Dashboard, you can see who has already been given access by looking at the Full License Access tab. The No License Access tab shows tutors who are associated with your company but cannot access your license now. The Review Needed tab shows tutors waiting to be approved by an admin. The Sent Invites tab shows those who have been invited but haven’t created an account.
Step 1a: Invite New Tutors to your Albert License
Follow these steps to add tutors to a renewed license without removing any tutors’ access. You can also follow these steps if your company is licensed on Albert for the first time to invite all of your tutors.
Click on the Admin tab at the top of the site. If you are approved at multiple companies, select a company from the next page.
Click the Manage Staff Licenses sub-tab.
Select Add Staff +.
Type or paste the tutors' email addresses that you wish to add to your Albert license.
Click Continue to Review.
Review the list of tutors and Adjust Licenses to Free or Full.
Once finished, click Confirm and Send Invites.
Step 1b: Refresh your Entire Staff List
Use this path to invite new tutors and update existing tutors' license access at the same time:
Click on the Admin tab at the top of the site. If you are approved at multiple companies, select a company on the next page.
Navigate to the Manage Staff Licenses sub-tab.
Select All Staff.
Select Bulk Grant Licenses.
Type or paste the tutors' email addresses for new tutors you wish to have Albert license access.
Note: You can adjust existing tutors' license access by searching for their email address.
Click Continue to Review.
Review the list of tutors and adjust their license access. Use the Grant All Full License button to provide all tutors with full access.
Once you've reviewed the list of tutors, click Confirm and Send Invites.
Step 2: Ensure tutors have created classrooms & invited students
You can use the Admin Dashboard to check on other tutors' progress and support them if they need help.
Double-check the Manage Staff Licenses sub-tab to ensure no pending tutors are waiting for license access. You can always view pending tutors accounts in the tab labeled Review Needed.
Tutors who have free license access will still be able to access Albert's adaptive learning subjects, including creating classes and inviting students without affecting your license's seat count. Tutors are not able to assign questions from Albert's premium question banks and access all of our powerful data reports until they're approved on your license.
Note: Licensed tutors can also create unlicensed classes. Students in an unlicensed class get free Adaptive Subjects only and don't use a seat. Learn how to create an unlicensed class.
For tutors who have yet to accept their Albert invitation, re-invite them to create an account by clicking the Resend All button located in the Invites column of the Manage Staff Licenses sub-tab.
Use the Usage Reports sub-tab to review which tutors have created classes and enrolled students.
Ongoing: Regularly review usage
The Admin tab gives you insight into your company’s usage at a high level and individual students.
Here are some best practices when reviewing usage:
Set concrete goals for each month, quarter, or semester around adoption. For example, by X date, all tutors have created a class, invited students, and made at least one assignment.
Create a schedule and block off time to review the Admin dashboard. We recommend every 2-4 weeks.
Troubleshooting:
If your tutors aren't receiving your emails, add the following domains to your company’s allow-list. We send invite and confirmation emails from these domains.
Required:
If you are not seeing the “Admin” tab at the top of your page or need to provide admin access to another tutor, please contact us at hello@albert.io, so we can grant you administrator privileges for your company.