This article explains how school admins can manage teacher access to your school's Albert license: inviting new teachers, refreshing your staff list, adjusting license levels, and removing teachers who no longer need access. Teachers must be approved for your school's license to use Albert's premium question banks and full data reporting tools.
Invite New Teachers to your Albert License
Follow these steps to add teachers to a renewed license without removing any teachers’ access. You can also follow these steps if your school is licensed on Albert for the first time and you want to invite all your teachers.
Click on the Admin tab.
If you are approved at multiple schools, select a school from the next page.
Click the Manage Staff Licenses subtab.
Select Add Staff +.
Type or paste the email addresses of the teachers you want to add to your Albert license.
Click Continue to Review.
Review the list of teachers and adjust licenses to Free or Full.
Once finished, click Confirm and Send Invites.
Note: All teachers get Adaptive content. Teachers with a full license unlock the full subject library and premium features. You can adjust licenses anytime.
Refresh the Entire Staff List
Follow these steps to upload a list of teachers, quickly invite new teachers, and adjust license access for existing teachers.
Click on the Admin tab.
If you are approved at multiple schools, select a school from the next page.
Navigate to the Manage Staff Licenses subtab.
Click the All Staff button.
Select Bulk Grant Licenses.
Type or paste the email addresses of new teachers you want to have Albert license access.
Click Continue to Review.
Review the list of teachers and adjust their license access. Use the Grant All Full License button to provide all teachers with full access.
After you review the list of teachers, click Confirm and Send Invites.
Notify Teachers That They Have Albert Access
Albert will automatically email invited teachers. Admin can also send a message to their teachers from the Admin Dashboard. To send the notification:
Click on the Admin tab.
If you are approved at multiple schools, select a school from the next page.
Click Notify Teachers of License.
Review the Message your teachers will receive.
Note: Albert provides a default message, and schools with the Onboarding Upgrade can replace it with their own. See the next section to customize it.
Click Send Emails.
You can send this notification once every 24 hours. The button is also unavailable if your license isn't active or if you don't yet have any licensed teachers to notify.
Customize the Message with the Onboarding Upgrade
Schools with the Onboarding Upgrade can write their own message instead of using Albert's default. This is useful for naming your rollout timeline, your building's point person, or what you expect teachers to do first.
In the Notify Teachers of License window, type your message into the Message field.
If you'd like to go back to Albert's wording, click Reset to default.
Reach out to your Account Manager if you'd like to know more about the Onboarding Upgrade.
Individually Providing License Access to Teachers
If teachers aren't invited to their school's Albert license, they can still request access, but an Albert admin must approve it.
To adjust the license access for teachers, follow the steps below:
Select the Admin tab.
Click Manage Staff Licenses, and you will be brought to the Review Needed section.
Adjust teacher license status to either Free License or Full License using the dropdown menu.
Note: Teachers with Free Licenses will not be granted Question Bank access. They will have access to Adaptive Practice.
To Adjust Existing Teacher License Access:
Select the Admin tab.
Click the Manage Staff Licenses subtab and then the All Staff list.
Identify the teacher(s) whose status you wish to modify.
Adjust teacher license status to either Free License or Full License using the dropdown menu.
How Teachers Can Access Free Adaptive Subjects Without Using Paid License Seats
Here's what teachers can access depending on their license level:
Full License Teacher:
This gives them access to Premium Question Banks and Adaptive Practice, allowing them to use all available content in their classroom.
Teachers with full license access will want to create licensed classes.
Free License Teacher:
They will not have access to the Premium Question Banks but will still have access to Adaptive Practice.
Teachers with free license access will want to create unlicensed classes.
Note: Students in Free license teachers' classes do not count towards your licensed seat quota.
How to Delete a Teacher from School License
School admins can remove teachers entirely from a school's license by following the steps below:
Navigate to the Admin Dashboard.
Click on the Manage Staff Licenses subtab.
Click on the All Staff list.
Review the list, and click the three vertical dots on the right side.
Select Delete User to remove the teacher from your school's license.
Manage Pending School Personnel Notification Emails
School admins can opt in or out of receiving the Pending School Personnel notification email.
To update your email notification settings:
Navigate to the Admin Dashboard.
Click on the Manage Staff Licenses subtab.
Click on the All Staff list.
Edit your email settings using the notification button 🔔 in the top right.
