Note: This article is intended for those who already have access to Admin privileges on Albert. If you need Admin access, please email schools@albert.io.
Step 1a: Invite New Teachers to your Albert License
Follow these steps to add teachers to a renewed license without removing any teachers’ access. You can also follow these steps if your school is licensed on Albert for the first time to invite all of your teachers.
Click on the Admin tab at the top of the site. If you are approved at multiple schools, select a school from the next page.
Click the Manage Staff Licenses sub-tab.
Select Add Staff +.
Type or paste the teacher email addresses that you wish to add to your Albert license.
Click Continue to Review.
Review the list of teachers and Adjust Licenses to Free or Full.
Once finished, click Confirm and Send Invites.
Note: All teachers get adaptive content. Teachers with a full license unlock the full subject library and premium features. You can adjust licenses anytime.
Once teachers are approved on the license, you can control who receives notifications by clicking on the bell icon.
Step 1b: Refresh your Entire Staff List
Follow these steps to upload a list of teachers to quickly invite new teachers and adjust license access for existing teachers.
Click on the Admin tab at the top of the site. If you are approved at multiple schools, select a school from the next page.
Navigate to the Manage Staff Licenses sub-tab.
Click the All Staff button.
Select Bulk Grant Licenses.
Type or paste the teacher email addresses for new teachers you wish to have Albert license access.
Note: You can adjust exisiting teacher license access by searching for their email address.
Click Continue to Review.
Review the list of teachers and adjust their license access. Use the Grant All Full License button to provive all teachers with full access.
Once you've reviewed the list of teachers, click Confirm and Send Invites.
Step 2: Ensure teachers have created classrooms & Invited Students
Experience has shown us that following up with teachers within one week of inviting them to join your Albert license is vital to a successful implementation. Here are a couple of best practices when following up with teachers:
Double-check the Manage Staff Licenses sub-tab to ensure no pending teachers are waiting for license access. You can always view pending teacher accounts in the tab labeled Review Needed.
Teachers who have free license access will still be able to access Albert's adaptive learning subjects, including creating classes and inviting students without affecting your license's seat count. Teachers are not able to assign questions from Albert's premium question banks and access all of our powerful data reports until they're approved on your license.
For teachers that have yet to accept their Albert invitation, re-invite them to create an account by clicking the Resend All button located in the Invites column of the Manage Staff Licenses sub-tab.
Use the Usage Reports sub-tab to review which teachers have created classes and enrolled students.
Consider setting aside time in a department meeting or PLC to support the teachers who might need additional help.
Utilize experienced and "tech-savvy" teachers to help others who haven't started yet.
Consider additional training or professional development for your teachers. You can reach out to your dedicated Account Manager or contact us at schools@albert.io for more information.
Ongoing: Regularly Review Usage
Once the year is underway, an admin's job is to monitor usage to hold teachers and students accountable. The Admin tab gives you insight into your school's usage at both a high level down to individual students.
Here are some best practices when reviewing usage:
Set concrete goals for each month, quarter, or semester around usage. For example, by X date, all teachers have created a class, invited students, and made at least one assignment.
Create a schedule and block off time to review the Admin dashboard. We recommend every 2-4 weeks.
During department meetings, PLCs, etc., ask if there are any questions about Albert. Our Adoption team is here to help with both technical solutions and instructional recommendations.
Troubleshooting:
If your teachers aren't receiving your emails, contact your IT department to add the following domains to your school's allow-list. These are the domains from which invite and confirmation emails come.
Required:
If you are not seeing the "Admin” tab at the top of your page, please contact us at schools@albert.io so that we can grant you administrator privileges for your school.