Note: This article is intended for those who already have access to Admin privileges on Albert. If you need Admin access, please email schools@albert.io.
This guide walks you through setting up your school on Albert: inviting teachers to your license, confirming they've built classes and enrolled students, and reviewing usage once the year is underway.
Step 1a: Invite New Teachers to your Albert License
Follow these steps to add teachers to a renewed license without removing any teachers’ access. You can also follow these steps if your school is licensed on Albert for the first time to invite all of your teachers.
Click on the Admin tab at the top of the site. If you are approved at multiple schools, select a school from the next page.
Click the Manage Staff Licenses sub-tab.
Select Add Staff +.
Type or paste the teacher email addresses that you wish to add to your Albert license.
Click Continue to Review.
Review the list of teachers and Adjust Licenses to Free or Full.
Once finished, click Confirm and Send Invites.
Note: All teachers get adaptive content. Teachers with a full license unlock the full subject library and premium features. You can adjust licenses anytime.
Once teachers are approved on the license, you can control who receives notifications by clicking on the bell icon.
Step 1b: Refresh your Entire Staff List
Use this path to invite new teachers and update existing teachers' license access at the same time:
Click on the Admin tab at the top of the site. If you are approved at multiple schools, select a school on the next page.
Navigate to the Manage Staff Licenses sub-tab.
Select All Staff.
Select Bulk Grant Licenses.
Type or paste the teacher email addresses for new teachers you wish to have Albert license access.
Note: You can adjust existing teacher license access by searching for their email address.
Click Continue to Review.
Review the list of teachers and adjust their license access. Use the Grant All Full License button to provide all teachers with full access.
Once you've reviewed the list of teachers, click Confirm and Send Invites.
Step 2: Ensure teachers have created Classes & Invited Students
Experience has shown us that following up with teachers within one week of inviting them to join your Albert license is vital to a successful implementation. Here are a couple of best practices when following up with teachers:
Double-check the Manage Staff Licenses sub-tab to ensure no pending teachers are waiting for license access. You can always view pending teacher accounts in the tab labeled Review Needed.
Teachers who have free license access will still be able to access Albert's adaptive learning subjects, including creating classes and inviting students without affecting your license's seat count. Teachers are not able to assign questions from Albert's premium question banks and access all of our powerful data reports until they're approved on your license.
Note: Licensed teachers can also create unlicensed classes. Students in an unlicensed class get free Adaptive Subjects only and don't use a seat. Learn how to create an unlicensed class.
For teachers that have yet to accept their Albert invitation, re-invite them to create an account by clicking the Resend All button located in the Invites column of the Manage Staff Licenses sub-tab.
Use the Usage Reports sub-tab to review which teachers have created classes and enrolled students.
Consider setting aside time in a department meeting or PLC to support the teachers who might need additional help.
Utilize experienced and "tech-savvy" teachers to help others who haven't started yet.
Consider additional training or professional development for your teachers. You can reach out to your dedicated Account Manager or contact us at schools@albert.io for more information.
Optional: Restrict Your Assessment Content
If you use Albert assessments as common assessments, benchmarks, or growth measures, you have the ability to lock the question content so teachers and students can't read it ahead of time.
Note: Restricting requires the Pro Upgrade and applies per school. Teachers keep full access to results and reports on restricted questions. They won't be able to view the question content, allowing you to reuse the same assessment year after year.
Ongoing: Regularly Review Usage
Once the year is underway, an admin's job is to monitor usage to hold teachers and students accountable. The Admin tab gives you insight into your school's usage at both a high level down to individual students and the Reports tab provides additional insight into student performance data.
Suggested Reports, including Usage by Teacher, Adaptive Subject Usage, and Toughest Topics.
Teacher Analysis by Content Area, which opens reports already filtered to a curriculum area like Math or ELA.
Performance on Standards and Most Practiced Subjects, which follow the state standards and curriculum areas in your personalization settings.
Note: If you're an admin who also teaches, you'll see a Schools tab and a My Classes tab. Admins open on Schools.
Here are some best practices when reviewing usage:
Set concrete goals for each month, quarter, or semester around usage. For example, by X date, all teachers have created a class, invited students, and made at least one assignment.
Create a schedule and block off time to review the Admin dashboard or Reports. We recommend every 2-4 weeks.
During department meetings, PLCs, etc., ask if there are any questions about Albert. Our Adoption team is here to help with both technical solutions and instructional recommendations.
Troubleshooting:
If your teachers aren't receiving your emails, contact your IT department to add the following domains to your school's allow-list. These are the domains from which invite and confirmation emails come.
Required:
If you are not seeing the "Admin” tab at the top of your page, please contact us at schools@albert.io so that we can grant you administrator privileges for your school.